Admin & Legal
Procedure Specialist (GPON)
About the company
VinSmart Future (VSF) is Vingroup's technology company, formed by merging the Group's entire technology ecosystem. As a core driver of Vingroup's future growth, VSF is AI-first - with artificial intelligence as the foundation of everything we build. With a talented team of nearly 4,000 local and international technology experts, VSF focuses on creating high-utility technologies that enhance lives and connect data, models, and infrastructure to unlock new possibilities.
Responsibilities
Perform reconciliation and revenue sharing procedures for the GPON system with network operators and building owners in accordance with approved contracts and ratios.
Receive, verify, and process payment documents for transmission purchases, including: handover minutes, purchase orders, payment requests, and invoice confirmations.
Execute procedures for tracking and handling GPON revenue-related receivables and payables; periodically reconcile with network operators according to processes.
Monitor the progress of document, contract, and payment processing according to established procedures; coordinate with relevant departments (Sales, Accounting, Technical, Legal) to resolve emerging issues.
Perform procedures for receiving, registering, ranging, and activating services for new ONU/ONTs on the GPON system (if coordinating with the technical department), ensuring correct sequence and accompanying documentation.
Manage, organize, and store documents and procedures fully, accurately, and securely according to company regulations.
Prepare documents and procedures for internal inspections and audits when required.
Participate in reviewing, standardizing, improving, and digitizing procedures related to GPON and IT.
Requirements
Graduated from College/University with a major in Economics, Business Administration, Finance, Accounting, Information Technology, or related fields.
Preferably 1+ year of experience in purchasing, administrative procedures, payment, reconciliation, document management; knowledge of telecommunication services, especially GPON infrastructure, is an advantage.
Proficient in office IT, especially Excel (reconciliation functions, data synthesis, report generation).
Ability to verify documents, reconcile revenue, debts, and monitor the progress of document and procedure processing.
Careful, proactive, highly responsible, and excellent coordination skills with relevant departments.
Ability to apply ChatGPT, Copilot, Gemini, or equivalent technology/AI tools to support work.
English reading comprehension equivalent to IELTS 5.0–5.5, TOEIC 500–650, or CEFR B1–B1+.
Benefits
- Income competitive with the market.
- Lunch allowance.
- Preferential rates across the Group's ecosystem: tuition discounts (Vinschool), healthcare (Vinmec), resorts (Vinpearl), vehicle purchase (VinFast), and home rental or purchase (Vinhomes) … under the Group's policies.
- Full insurance coverage as required by the Labor Law (Social, Health, UI), plus Company-provided personal health insurance based on position level, and periodic health check-ups at reputable hospitals and health centers nationwide.
- Access to strategic, large-scale key technology projects.
- The opportunity to work in a professional technology environment that brings together scientists, experts and engineers from leading technology companies in Vietnam and worldwide.
- Free learning resources on Udemy, Coursera and O'Reilly; internal workshops; certification sponsorship; and special mentorship programs from the Group's and Company's leadership.
- The chance to join the Group's technology clubs and internal tech events to learn and turn personal projects and ideas into reality.
- Training programs to become an "Internal Trainer" and share expertise, with special benefits.
- 12 annual leave days, plus public holidays and Tết as regulated by law.
Working Hours
- 05 official working days at the office (Monday – Friday).
- 02 remote working days per month on Saturdays on a rotating schedule.
- Flexible working hours with check-in window from 08:30 – 09:30.
- Proactively manage time to complete 08 working hours/day.
Work Location
- Technopark Tower, Hanoi
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